RULES & REGULATIONS
of the MIGHTY HOWARD COUNTY FAIR
GENERAL RULES
NOTE: Fair Management
reserves final and absolute right to interpret these Rules and Regulations and
to settle and determine arbitrarily all matters regarding exhibiting or selling
at the
1.
The term ”Board” as found in these
rules & regulations refers to the Board of Directors of the Howard County
Agricultural Society.
2.
Violation of any of these Rules and Regulations, and the Show Ring Code
of Ethics, of the Fair, shall result in disciplinary action by a committee,
acting for and appointed by the Board.
3.
The Howard County Agricultural Society reserves to its Board the final
and absolute right to interpret these rules and regulations and arbitrarily
settle and determine all matters, questions, and differences in regard thereto,
or otherwise arising out of, connected with, or incidental to the fair.
4.
All rules in this premium book will be adhered to and no exceptions
made.
5.
In the event of conflict between the general and special rules, the
latter will govern.
6.
The Society will use diligence to insure the safety of stock or articles
after their arrival and placement, but in no case will the Society be
responsible for any theft, accident or loss of property that might occur.
7.
The Board of Directors will be in session at the Fair office each day of
the Fair for the transaction of any necessary business. Meeting times will be
posted in the Fair Office.
8.
The promiscuous distribution of handbills or other advertising matter is
prohibited, and no tacking or posting of advertising, bills, cards, etc., will
be permitted on any buildings or elsewhere. The only posting of advertising
materials allowed will be the promotion of official Fair sponsors, and such
advertising of official Fair sponsors will be under the control of the Fair
Secretary or Manager.
10.
No animal shall be allowed to run at large on the grounds. All animals, including pets, must be
on a leash, confined to a cage or otherwise restrained. While every precaution will be taken for
safe keeping of the same the Fair Board will in no case be responsible for loss
or damage that may occur.
11.
No person can serve on an awarding committee or advisory committee in
any department, in which the person may directly, or indirectly, be interested
in the result, as owner, agent or otherwise. The Board shall govern appointment
of persons serving on such committees, as well as appointment of department
superintendents.
12.
No alcoholic beverages allowed on the fairgrounds, with the exception of
the licensed beverage area as governed by the Society. Consumption of alcoholic
beverage allowed in the licensed beverage area only. Any persons found to have
in possession, and/or consuming alcoholic beverages outside of the licensed
beverage area will have beverages confiscated, and could face criminal charges
if the situation is determined to warrant the filing of criminal charges.
13.
Absolutely no alcoholic beverages allowed in the youth areas of the
fairgrounds and no alcohol may be consumed during any competitions, shows or
other judging involving youth. Violation of this rule will result in the
disqualification of the family from all activities and competitions of the Fair, forfeiture of all premiums, awards and other prizes
earned by the family and the filing of criminal charges on the offending
persons.
JUDGING & JUDGES
1.
Judges are required to read carefully the general rules and special
rules under the heading of the department in which they are to serve, previous
to entering upon their duties, and to specifically note and mark those bearing
on the classes to be judged by them. Judges are required to meet with
department superintendent and Fair office prior to the show to finalize show
schedule and rules.
2.
Judges must not award prizes to an unworthy animal or exhibit. It is the
intention of the Fair Board that no premium or distinction of any kind shall be
given to an exhibit that is not deserving. This rule must be strictly adhered
to whether there is competition or not.
3.
Where there are fewer entries in the class than the number of premiums
offered, judges may in their discretion, award a prize or prizes of such grade
as the exhibit deserves.
4.
Judges must report to the Superintendent of the department any
exhibitor, who in any way, whether in person or by agents interfere with them
during the judging, or showing any disrespect to them. Whereupon the
Superintendent shall, at his discretion, demand a proper apology or exclude him
from further competition, and the Board may withhold from such exhibitor any
premiums earned, and expel them from further exhibiting at the Fair.
5.
In the case of
all junior departments, absolutely no parental participation in the judging is
allowed. The exhibitor is responsible for the actions of his/her parents,
guardians, and other family members and friends that intercede in the judging
of that exhibitor.
6.
The judge and person acting as clerk to the judge must take special pains
after making an award to see that the same is properly entered in the award
class.
7.
The decision of
every judge shall be final in all cases, except where error, fraud,
misrepresentation, or collusion, discovered at time of award is obvious. In
such case, the Superintendent may render a decision.
ENTRIES
1. All
entries must be filed with the department superintendent and in its proper
place at the time listed.
2. All
entries must be made on forms provided by the Fair.
3. Should
any individual enter an animal or article in a name other than the bona fide
owner or attempt to perpetrate a fraud by misrepresenting any fact, the entry
thus made shall not be allowed to compete for any premiums. In case as to the
age of any animal, the superintendent shall appoint an expert whose decision
will be final.
4. Exhibits,
which may have been erroneously entered, may, at the digression of the Fair
Secretary and the Superintendent of the department, be transferred to their
proper class previous to judging. In case such classes have been judged they
shall not be re-judged.
5. No
animal can be entered or exhibited as a purebred unless the same has been
recorded in the recognized books of record for their respective breeds, and
exhibitors must produce certificates of registry at the request of the
Superintendent in charge any time during the Fair.
6. Stall
and pens will not be reserved unless the required fee accompanies application.
All stall or pen rates will be doubled when occupied by animals not exhibited.
7. All
premiums and awards earned by an Exhibitor will be forfeited if the
Exhibitor’s entries, or any part of the entries, are removed before the
designated checkout time. This also applies to any entries left after
designated checkout time.
8. The
Society, its superintendents and office personnel are not responsible for
articles left at the Fair.
9. Fair
Office and department superintendents make stall assignments. Any changes made
in stall assignments without permission of Fair Office and Superintendent will
result in forfeiture of all awards and premiums earned by the exhibitor(s)
involved. In case of involvement by non-exhibitors, those exhibitor(s) who
benefit from the situation will be penalized.
PREMIUMS & AWARDS
1. Full
premiums in the open classes will be mailed to exhibitor as soon after the Fair
as possible.
2. Premiums
earned by 4-H and FFA exhibitors will be sent to their respective clubs for
distribution by the club treasurer.
3. The
standard colors of awards will be used: Champion - Royal Purple; First - Blue;
Second - Red; Third - White.
4. Should
circumstances beyond the control of the Society prevent the usual income and
thus diminish the funds so far as to fall short of funds to pay premiums in
full they will be paid pro rata.
5. Special
prizes will not be accepted for classes that do not conform to the regular
classifications of the department in which they are offered unless for urgent
reasons satisfactory to the Board and the Superintendent of the department in
which they are offered.
6. Specials
are limited to money prizes or articles of intrinsic value. Cups, medals, or
other articles offered as special must be in the hands of the Secretary on
opening day of the Fair or awards will not be made. The Board, in no way, will
guarantee the delivery of such prizes offered.
7. No
animals will be awarded a prize unless promptly brought into the show ring when
class is called.
8. All
entries will compete for listed premiums in the Class or Class LOT they are
entered in. Should any Classes or Class Lots be combined for any reason,
premiums will be paid for the Class or Class LOT the entries are competing in.
Premiums will not be combined between Classes or Class Lots.
9. The
Society will have absolute jurisdiction over all awards, premiums and trophies
presented to exhibitors. Any special awards, other than those presented by the
Society, must first be approved by the Society.
PROTESTS
1. All
protests must be made in writing and accompanied by a deposit of $30 in the
livestock department and $20 in all other departments, which will be forfeited
if protest is not sustained.
2. Such
protest must state plainly the cause of the complaint or appeal, and must be
filed with the Secretary within 12 hours after cause of protest.
3. The
Board will consider no complaint or appeal based upon the statement that the
judge or judges are incompetent.
4. Where
the protest is to be made against the competition of an animal or article in
any class, notice of the same should be filed with the Superintendent of the
department before the class is passed upon, that the judges may be instructed
to place a reserve award, that premiums may be properly distributed in the
event of the protest being sustained.
5. The
person(s), exhibitor, or agent of the same, who the protest decision is
rendered against, shall pay all costs incurred in resolving the protest,
including fees paid to persons hired by the Board to test, investigate and
evaluate the animal or article that has been protested.
CONCESSIONS AND COMMERCIAL
EXHIBITORS
1. All
desiring to obtain leases for the sale of articles or for exhibitions must pay
the price of such permits in advance. Contracts issued by the Fair office must
be returned by the deadline date with payment in full for space fee, both as
specified on the contract or the contract will be voided and the space will be
leased to another exhibitor.
2. Set
up hours for commercial exhibits and concessions will be Monday from 1:00 p.m.
to 6:00 p.m. and Tuesday from 8:00 a.m. to 9:00 p.m. of Fair week.
3. Space
assigned and not occupied before Noon Wednesday, the first day of the Fair will
be forfeited.
4. Commercial
exhibit spaces must be occupied by the lessee by Noon on Wednesday of the Fair
and remain in place until 7:30 p.m. on Sunday of the Fair. Inside display hours
will be Wednesday, Thursday and Friday from 1:00 p.m. to 10:30 p.m.; Saturday
from Noon to 10:30 p.m. and Sunday from Noon to 7:30 p.m. Outside
concessions and exhibitors may open earlier and remain open later if so
desired.
5. Any
lessee of space leaving before designated time looses right to return to the
Fair, unless expressed permission has been secured from the Fair Office. Lessee
also forfeits any deposits made to Fair for the space.
6. No
parking of vehicles, unless a part of the concession, will be allowed around
the exhibit and central building complex. Vehicles may enter the area to
load/unload goods or exhibits only. No vehicles are allowed in this area
from 10:30 a.m. to 10:30 p.m., unless expressed permission is received from the
fair office.
7. All
special electrical and water hookups will be charged to exhibitor and collected
for at time of hookup.
8. All
concessions must furnish the Fair proof of product liability insurance for
products sold. Those who do not have insurance must apply through the Fair
office for proper insurance coverage, at a rate set by the Board of Directors
of the Fair. Concessionaires will not be allowed to lease space without proper
insurance and proof of such.
9. Charge
for camping, electrical needs and water needs must be made with the Fair
office.
10. All
campers must park in the campground of the fairgrounds, and pay fees for
camping as set by the Fair Office.
11. All food concessionaires shall cause to
be posted in a conspicuous manner, at the front or entrance of place of business,
a sign showing the price charged for meals, lunches, drinks or other articles
of food offered for sale.
12. Exhibitors
may advertise and distribute from their assigned concession space only.
13. No
part of a commercial exhibit, inside or outside, may be in any way attached to
any buildings and other property of the Fair. All exhibits must be free
standing.
14.
15. Any
commercial concession wanting to sell its product in the grandstand during the
shows must first receive permission from the Fair office and pay any fees
deemed appropriate by the office. All persons selling for vendors during the
grandstand shows must pay the normal admission price to the shows.
16. A
contracted concession or commercial exhibitor cannot sub-lease exhibit space to
another party.
17. All
commercial and food concessions must pay local and state sales tax on their
food and goods sold, and must provide to the Fair the Federal ID number, Iowa
State Sales Tax number and/or personal Social Security number of the owner or
agent of the concession. Temporary
18. The
Society will carefully guard against extortion in any form being practiced on
the patrons of the Fair. A violation of the rule will cause forfeiture of
contracts, money paid, and the expulsion from the grounds.
SUPERINTENDENTS
1. Each
Superintendent shall have full charge of his, or her, department. They shall
have the authority to select assistants and helpers unless otherwise provided,
subject to the approval of the Board.
2. It
shall be the duty and responsibility of Superintendents of departments, in
cooperation with the Fair Board, to make and enforce such rules and
interpretations as may be needed to insure proper functioning of departments.
This shall cover eligibility and handling of entries, and all matters of
procedures and conduct on part of exhibitors, in their relationship with the
Fair, other exhibitors, and judging officials. Decisions shall be made that
will carry out the policy of the Fair, to serve all interests in a dignified
and beneficial manner with absolute fairness to all.
LIVESTOCK
1. All
animals presented for exhibition at the Fair shall be subject to daily
inspection during the Fair. Should any animal be found to be affected with any
contagious, infectious or communicable disease, it shall be immediately
removed.
2. An
animal will be disqualified from exhibition if the animal’s conformation
(body shape) has been altered in any way to change the appearance of the
animal; also included are diuretics before and after weighing or falsifying the
age.
3. Any
exhibitor with animals requiring medical attention for any reason will go
through the following steps:
a. Notify
Superintendent of the department.
b. Superintendent
will contact the Fair veterinarian to inspect the animal in question.
c. Upon
diagnosis a licensed veterinarian will determine if treatment is necessary. If
treatment is necessary the owner’s veterinarian will be notified to treat
animal unless owner requests Fair veterinarian to treat the animal.
d. Animals
requiring treatment will be removed from the Fair, if deemed necessary. If an
animal is requested to be removed from the Fair by the Superintendent, it must
be done so immediately.
4. All
animals shown from the same family or from the same farming unit shall be
considered as one exhibitor (no competition). No champion will be named and
only standard ribbons and premium money will be awarded in the case of no
competition.
5. Livestock
must remain in place until posted release time of the Fair. Anyone removing
livestock before release time without consent of Superintendent will lose all
premiums awarded.
6. All
animals must be raised in their natural environment. No artificial means shall
be allowed.
7. When only one entry is
exhibited in a class, the quality of the individual entry determines the
award. A class does not necessarily
have to have a blue or red award if the projects do not merit the placing.
8. All entries will compete for
listed premiums in the class or class
9. Purebred calves may be
registered in the name of the member or jointly as father and son or daughter.
10. Paper bedding is NOT
allowed. Bedding is to be straw,
wood chips or the like.
11. All awards and premiums
earned by exhibitor will be withheld if stalls are not cleaned at close of
Fair.
12. All swine, market beef and
market lambs must be ear tagged (late ear tags will not be accepted).
13. Aisles in all barns must be
kept open at all times. Grooming chutes are allowed only in designated areas.
Animals are to be groomed in their own stall/pen, or if more room is needed,
outside of barn in area set aside for grooming by the Superintendent of the
department. Designated areas for grooming chutes will be posted.
14. Any exhibitor who in any
way, whether in person or by agents, interferes with the judging procedure
shall forfeit or cause forfeiture of all awards and premiums he/she would have
gotten for that department.
15. The decision of every judge
shall be final in all cases, except where error, fraud, misrepresentation, or
collusion, discovered at time of award is obvious. In such case, Superintendent may render
a decision.
16. Fair Management reserves
final and absolute right to interpret these Rules and Regulations and to settle
and determine arbitrarily all matters regarding exhibiting or selling at the
Howard County Fair.
17. Refer
to “PENALTIES” in regards to penalties and sanctions for violation
of any of the rules listed in this area.
PENALTIES
1. All
premiums and awards earned by an exhibitor will be forfeited if the
exhibitor’s entries, or any part of the entries, are removed before the
designated checkout time. This also applies to any entries left after
designated checkout time.
2. Any
lessee of commercial exhibit space leaving before designated time looses right
to return to the Fair, unless expressed permission has been secured from the
Fair Office. Lessee also forfeits any deposits made to Fair for the space.
3. Any
person(s) consuming alcohol in the youth areas of the fairgrounds, and/or
during any competitions, shows or other judging involving youth will result in
the disqualification of the family from all activities and competitions of the Fair, forfeiture of all premiums, awards and other prizes
earned by the family and the filing of criminal charges on the offending
persons.
4. In
regards to violations in livestock departments the following penalties shall be
placed upon the exhibitor:
a. Any
violation shall result in immediate disqualification of the animal(s) from the
department that the violation occurred in and forfeiture of all premiums and
awards earned, and disqualification from the ribbon auction. Violations for
this penalty shall include, but not limited to:
i. Intervention
of judging by family and/or friends
ii. Changing
stall assignments without consent of the department superintendent and/or Fair
office.
iii. Failure
to care, feed and water animal(s).
iv. The
grooming of animals by parties other than the exhibitor and his/her family.
v. Failure
to comply with direction of, or intervention with the duties of, the department
superintendent.
vi. The
animal(s) have been found to be entered in, or shown at, another 4-H and/or FFA
achievement show or fair.
vii. Other
violations as determined by the superintendent and/or Fair office.
viii. Should
the exhibitor violate another rule the following year that the exhibitor has
been disqualified due to any of the previously mentioned rules, the exhibitor
shall be in “serious violation” of the rules and section
“b.” shall apply.
b. If
a serious violation of the rules is found, the following shall be sanctioned
upon the exhibitor, and the exhibitor’s family if they are deemed
involved with the violation;
i. The
exhibitor and family shall be barred from exhibiting in all livestock
departments at the Howard County Fair and the Iowa State Fair for the next
calendar year’s fair.
ii. The
exhibitor and family shall be barred from exhibiting in the livestock
department that the violation occurred at the Howard County Fair and the Iowa
State Fair for the next two calendar year fairs.
iii. The
exhibitor, and the exhibitor’s family, shall be placed on probation for
the remainder of their years eligible to exhibit. Any further violation of the
rules and regulations of the Fair shall permanently bar the exhibitor, and the
exhibitor’s family they are deemed involved with the violation, from
exhibiting at the Howard County Fair and the Iowa State Fair.
iv. In
the case of a serious violation of these rules, the name of the exhibitor and
family, and the particulars of the violation(s) shall be forwarded to the
International Association of Fairs and Expositions to be placed in a file that
could prevent exhibition at livestock shows in the
v. Serious
violations shall include, but not limited to;
1. Altering
the conformation of an animal by artificial means.
2. Administering
illegal drugs, or drugs that are not prescribed by a licensed veterinarian.
3. Falsifying
records in regards to ownership, age, or any facts thereto.
4. Misrepresenting
an exhibit, such as switching an animal(s) after they have been officially
weighed in or otherwise entered.
5. Other
violations as determined by the superintendent and/or Fair office.
POLICY
STATEMENT IN REFERENCE TO DISABLED PERSONS
It
is the desire of the Howard County Agricultural Society to comply with Chapter
104A of the Iowa Code and the Americans for Disability Act reference to public
attendance at functions held on the Howard County Fairgrounds.
To this end, the Howard County Agricultural Society has adopted the
following policies:
The policy is
passed and adopted on this 5th day of February 2002.
Attested by:
Howard COUNTY 4-H AND FFA
JUNIOR LIVESTOCK ACHIEVEMENT SHOW
ADVISORY COUNCIL: Mike Adams, Lynette Anderson, Charlie Baier,
Marge Dohlman, Walt
Gabelmann, Lee Gooder, Jim Green, Travis Grover, Dick Ollendieck, Les Opat,
CRESCO VETERINARY CLINIC - Official Fair Veterinarians
F REGULATIONS AND REQUIREMENTSE
1.
These following
rules, the General Rules and Regulations of the Fair listed elsewhere in this premium
book, and the Iowa Youth Code of Ethics shall be adhered to al all times. All exhibitors are to refer to all
the rules prior to entering and showing at the Fair. In order to participate in
the 2008
2.
All exhibitors in
livestock and related classes of these departments must be a bonafide 4-H or FFA member of
3.
Due to safety in
a public setting, “Clover Kids & Associate 4-H members” (grade
3 and under & those who do not fall into the membership guidelines of 4-H)
will not be allowed to enter a project in, or participate in, the Junior
Livestock Achievement show.
4. All 4-H and FFA livestock projects exhibited must be identified on the proper ID form due at the Extension Office on May 15. Note: